NorthStar

Occupations/43-6011.00

Executive Secretaries and Executive Administrative Assistants

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Certificate or two-year

Usually a certificate, vocational program, or associate degree — not a bachelor’s.

AI automation risk

68%

Higher automation risk

Human characteristics

50%

Balanced human and task mix

Task orientation

67%

Higher automation risk

A day in this job

  • Mostly routine

    Manage and maintain executives' schedules.

  • Mostly routine

    Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

  • Mostly routine

    Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

The tasks we can read here lean routine. That sits next to the AI risk rank — it is not a forecast that the job disappears.

Core tasks

  1. 01Manage and maintain executives' schedules.
  2. 02Make travel arrangements for executives.
  3. 03Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  4. 04Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  5. 05Answer phone calls and direct calls to appropriate parties or take messages.
  6. 06Prepare responses to correspondence containing routine inquiries.

Model drivers (O*NET 1–5)

  • Repeating same tasks3.83
  • Degree of automation2.06
  • Time sitting4.42
  • Originality (ability)3.00
  • Conflict situations2.89
  • Hands-on objects/tools3.43
  • Outdoors / weather1.15
  • Disease exposure1.32
  • Decision freedom4.26

Top abilities

  • Written Expression4.00
  • Written Comprehension4.00
  • Speech Recognition4.00
  • Oral Expression4.00
  • Oral Comprehension4.00
  • Speech Clarity3.88
  • Near Vision3.88
  • Information Ordering3.38

Essential skills

  • Reading Comprehension4.00
  • Active Listening4.00
  • Writing3.75
  • Speaking3.88
  • Mathematics2.75
  • Science1.38
  • Critical Thinking3.25
  • Active Learning3.12
  • Learning Strategies2.88
  • Monitoring3.12

CIP matches

52.0401Administrative Assistant and Secretarial Science, General52.0402Executive Assistant/Executive Secretary

Schools offering related programs

12 of 20 shown

Earnings are College Scorecard medians for that program, 1 and 2 years after completion. A dash means the Department suppressed the cell or the campus is not in the field file.

InstitutionProgramTuitionAdmitGrad 6-yrEarnings

Northeastern University

Boston, MA · Private nonprofit

Administrative Assistant and Secretarial Science, General

52.0401

$63,2007%91%

1 yr $57,318

2 yr $57,995

Master's · CIP 52.04

Wake Technical Community College

Raleigh, NC · Public

Administrative Assistant and Secretarial Science, General

52.0401

$2,900100%31%

1 yr $43,240

2 yr $39,009

Bachelor's · CIP 52.04

Minnesota State University Moorhead

Moorhead, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$9,80071%61%

1 yr $38,289

2 yr $32,382

Associate · CIP 52.04

Saint Paul College

St. Paul, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$6,100100%29%

1 yr —

2 yr $25,967

Associate · CIP 52.04

University of Minnesota-Rochester

Rochester, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$14,20072%73%

1 yr —

2 yr —

Associate · CIP 52.04

Hamline University

St. Paul, MN · Private nonprofit

Administrative Assistant and Secretarial Science, General

52.0401

$48,20081%71%

1 yr —

2 yr —

Not reported

Century College

White Bear Lake, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$6,000100%31%

1 yr —

2 yr —

Associate · CIP 52.04

Anoka-Ramsey Community College

Coon Rapids, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$5,800100%33%

1 yr —

2 yr —

Associate · CIP 52.04

Minneapolis Community and Technical College

Minneapolis, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$5,900100%28%

1 yr —

2 yr —

Associate · CIP 52.04

Rochester Community and Technical College

Rochester, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$6,200100%33%

1 yr —

2 yr —

Not reported

Ridgewater College

Willmar, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$6,100100%36%

1 yr —

2 yr —

Not reported

North Hennepin Community College

Brooklyn Park, MN · Public

Administrative Assistant and Secretarial Science, General

52.0401

$5,900100%31%

1 yr —

2 yr —

Not reported